In order to secure confirmation of services, a completed Reservation Form, a Texas Sales Tax Exemption Certificate (if applicable) and deposit must be submitted by the specified date or the reservation is subject to cancellation.
The planning of the event, including selection of the menu, décor, audiovisual equipment, linens, tables and chairs, florals, outside vendors and all pertinent details should be arranged at least 90 days prior to the event date. There is an additional coordination fee for events arranged within 21 days of the event. Freeman Audio Visual Solutions, Inc. is the exclusive provider of audiovisual equipment at the Alumni Center. A late charge of 100% is applied to any audiovisual equipment ordered within 24 hours of an event. Any food or drink remaining after an event may not be removed from the premises and all food except wedding cakes must be supplied by Catering by Rosemary. All charges are subject to a 19% service charge and applicable sales tax. Events with fewer than 50 guests may be subject to additional labor charges. Catering by Rosemary offers the service of custom menu planning to meet any specific needs an event may require. Our staff of creative Chefs and Sales Managers can help plan a wide array of delectable offerings and accommodate specific dietary requests. We can also suggest the perfect location for a special event and provide transportation on request.
A guaranteed number of guests is required before 12:00pm CST 7 business days prior to the event. If the guarantee is not received on time, the last estimated number to attend will be used as the guarantee. The guarantee is not subject to reduction and the Client will be billed for the guarantee number or the actual number of guests served, whichever is greater. In the event that the guarantee is increased, Catering by Rosemary reserves the right to make reasonable substitutions to the menu and/or assess an additional fee.
Billing and Cancellation
A $2,500 deposit is required to reserve your event date and location. 50% of your estimated charges are due 90 days prior to your event along with your event details. The remaining balance of estimated charges shall be due with your guest guarantee 7 business days prior to your event. All deposits are non-refundable. Final payment for clients with established accounts will be due upon receipt of invoice. For less than 72 hours written notice of cancellation, the Client will be charged 100% of the estimated charges.
Consumption Bar Requirements
Should you prefer a hosted bar charged on consumption at your event, a Consumption Pre-Authorization Form must be completed and returned along with your guarantee. Your sales manager will reconcile the consumption bar charges the day follo